Privacy statement builder demo with GM

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Basic information

Title of your privacy statement*

This will appear at the top of your privacy statement. To make it distinctive, we suggest you call it something like: Acme Services Privacy Statement

What is the full name of your agency or organisation?*

Type of privacy statement

Are you building a privacy statement for a website or for something else?*

Website

Something else

Enter the URL of your website*

For example: widgets.com

What are you building this privacy statement for?*

Complete the sentence below

The personal information you collect and why

Select the kinds of personal information you collect

name

address

email address

phone number

mobile phone number

date of birth

age

gender

ethnicity

religion

photograph

fingerprints

eye scan

copy of your passport

copy of your driver licence

IRD number

social welfare client number

national health index number

national student number

education related information

employment related information

injury related information

property related information

medical information

financial information

housing situation

family situation

immigration status

information on benefits you are receiving

relationship status

details of your transactions with us

your communication preferences

Do you collect any other kinds of personal information?

Yes

Describe the other kinds of personal information you collect*

Complete the sentence below or replace it with your own description of the other personal information you collect.

Describe all the purposes for which you collect the personal information*

There could be various reasons to collect people's personal information. For example, you may collect it to be able to identify them (assuming you need to), to provide goods or services to them or to communicate with them in relation to their use of, for example, a website or your services.

If you will be matching or linking the personal information you collect with other data relating to the same individuals (whether from within your own agency or from another agency), this should be described, as it's part of how you'll be using the information. You should also explain what the matching or linking could mean for people who will be providing personal information, e.g., the consequences it could have for them.

Complete the sentence below.

Describe who will hold the personal information

Complete the paragraph below. Note that, where you outsource storage or processing of personal information (e.g., to a hosting provider), you are still deemed to 'hold' it and the law doesn't require you to specify those that store or process it on your behalf (unless they use the information for their own purposes). You may, however, wish to mention those who store or process the information for you, to be more transparent. If not, you can delete the entry below and nothing will appear in your privacy statement.

Is your collection of personal information authorised or required by a specific law?*

A 'specific law' is any legislative provision other than a provision of the Privacy Act that authorises or requires the collection of personal information, including provisions in particular Acts like the Social Security Act 2018, provisions in regulations under Acts, and Approved Information Sharing Agreements that are put in place under the Privacy Act.

Yes

Identify the specific law*

Complete the sentence below. For example: Our collection of the information specified above is authorised by section 17 of the Tax Administration Act 1994.

Under that law, is the supply of information by people voluntary or mandatory?*

Voluntary

Mandatory

Do not know

If a person does not provide the personal information you collect, what are the consequences for that person?*

Complete the sentence

Recipients of personal information

What kind of people or roles within your agency will be able to see the personal information?*

Complete the paragraph below

Will or may your agency share the personal information with any other agency or organisation?*

Yes

Do not know

Describe the agencies or organisations with whom you may share the personal information and explain why*

Complete the paragraph below

Statistical information

Do you wish to add a statement as to whether your site collects non-identifying statistical information?

Yes

The text below will be inserted into the privacy statement*

You can amend it as you wish

Cookies

Do you wish to add a statement explaining the cookies your site generates and why?

Yes

Complete the description below as relevant to the cookies your site generates*

Security of information

Do you wish to include a statement as to how you will keep the personal information you collect secure?

Yes

Describe how you keep the personal information you collect secure*

Complete the sentence below. For example, you might encrypt the information, or store it in a secured portion of your document management system that's only accessible to authorised staff who need to see the information.

Retention and disposal of personal information

Do you wish to include a statement about how long you will keep the personal information for?*

The law does not require such a statement but telling people may increase the level of trust and confidence they have in your agency or organisation

Yes

Amend the paragraph below as required*

Access and correction

If people want to access or to ask you to correct the personal information you hold about them, how do they do that?

Edit the suggested below as required. If you offer people any way to access and correct or update their personal information themselves, for example through a website or other online information system, explain that too.